VN 071/2023
Sr. Financial Reporting Accountant
Manila (Global) Administrative Centre (MAC)
Philippines
Open to Internal and External Candidates
Job classification : General Staff
Grade : G-6
Duty station : Manila (Global) Administrative Centre (MAC)
Type of Appointment : Fixed term, one year with possibility of extension
Closing date : 06 Jul 2023
Duration of Assignment : One Year with possibility of extension
Salary : Php 746,790.00 per annum net of taxes
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context
Under the general supervision of the National Central Accounting Officer and direct supervision of the Financial Reporting Supervisor, the successful candidate will be mainly responsible for central accounting and financial reporting, which includes but is not limited, to the following key roles.
Core Functions / Responsibilities
General and central accounting work
- Analyze the realized foreign exchange transactions to ensure correct forex rate was used upon postings based on the list generated from the Foreign Exchange Exception report. Make necessary adjusting entries relevant to the noted differences in foreign exchange balances.
- Assess and recommend to FAD (Finance Accounting Division) the appropriate general ledger account and asset type mapping for new materials.
- Analyze and investigate the material movements on expenses caused by abnormal or incorrect usage of material codes.
- Timely update of the project interest reserve file.
- Perform corrective adjustments related to Terminal Emoluments and Overhead .
- Liaise with Regional Accounting Support and FAD on the documentation and approval of the central write offs and facilitate the recording.
Central Month-end, Quarterly and Year-end Closing of Accounts
Facilitate the central close of accounts related to the following:
- Month-end system overhead (OH) posting and settlement
- Manual terminal emoluments posting.
- Monthly clearing of GRIR (Goods Receipt / Invoice Receipt
- Monthly revaluation of monetary accounts
- Quarterly cash and bank reinstatement
- Year-end balance carry-forward to retained earnings, carry forward accounts payable, accounts receivable, open commitments and open items into new fiscal year and others.
- Provide support to FAD on various central adjustments
- Respond to queries relating to central closing of accounts transactions.
Financial Reporting
Prepare schedule, appendices and notes for the IOM annual financial report and the quarterly financial management reports in compliance with International Public Sector Accounting Standards (IPSAS) for accurate and timely submission to FAD. This includes but not limited to the following major reports:
- Prepare Cash and Bank balance Report in coordination with TSY.
- Prepare Cash and Bank percentage per location
- Prepare Notes to Cash and Cash equivalents
- Prepare Expenditure report in coordination with MBS. Analyze and coordinate the abnormal balances to the offices.
- Prepare Expense Matrix report.
- Prepare monthly Realized/Unrealized forex gain (loss) and Transfer Between Projects summary Report. Provide analysis on the abnormal or material currency movements.
- Financial Risk Disclosure and sensitivity analysis on the impact of currency exposure on surplus/deficit and on net assets.
- Aging Report and Current and Non-current splitting report of other receivables.
- Project with debit balances splitting
- Prepare the UN Chief Executive Board reports on expenses by function, by geographical location and by sustainable development goals.
- Prepare monthly project recap report
- Provide support to FAD on the needed financial analysis and investigation on abnormal account movements.
- Prepare other requested internal reports which are within the scope of work responsibilities.
Others
- Provide requested statistics and analysis which are within the scope of work responsibilities.
- Support during audits (internal and external) on preparation of schedules and help resolve queries on required information.
- Prepare the business requirement and perform testing procedures during development stage for automation of financial reports in PRISM in view of streamlining the business process. Liaise with the PRISM team with respect to any required system changes to meet the needs of the organization, as prior approved by FAD.
- Identify various risks and contribute to making recommendations on both procedural and policy improvements and efficiencies in accounting in the above areas and other financial matters in view of strengthening internal controls to protect the Organization’s assets and reduce the risk of fraud and mismanagement.
- Provide training on IOM accounting, procedures, and policies, as necessary.
- Ensure to timely and efficiently attend to the assigned requests received from CAS mailboxes and our respective ticketing tool (FinCoorp).
- Perform other administrative and accounting functions as may be required.
Education
- University degree in Finance, Accounting, or relevant field from an accredited academic institution.
- Certified Public Accountant (CPA) or equivalent is an advantage.
Experience
- Minimum four (4) years of relevant work experience in the field of accounting, finance, budgeting, audit experience an advantage.
- Knowledge of International Public Sector Accounting Standards or International Financial Reporting Standards.
- Sound knowledge of accounting systems and/or SAP or Oracle.
- Computer literacy including proficiency in MS Office applications; knowledge of other IT packages and their implementation is an advantage.
- Good analytical and problem-solving skills.
Languages
For this position, fluency in English is required. Knowledge of a second official UN language is desirable.
Values
Inclusion & respect for diversity
- Shows respect and sensitivity towards gender, culture, ethnicity, religion, sexual orientation, political conviction and other differences.
- Encourages the inclusion of all team members and stakeholders while demonstrating the ability to work constructively with people with different backgrounds and orientations.
- Promotes the benefits of diversity; values diverse points of view and demonstrate this in daily work and decision making.
- Challenges prejudice, biases and intolerance in the workplace.
Integrity & transparency
- Upholds and promotes the Standards of Conduct and Unified Staff Regulations and Rules.
- Delivers on commitments; manages the organization’s resources reliably and sustainably.
- Embraces and encourages transparency, balancing this with the need for discretion and confidentiality as appropriate.
- Maintains impartiality and takes prompt action in cases of unprofessional or unethical behaviour.
- Does not abuse one’s position and acts without consideration of personal gain. Is motivated by professional rather than personal concerns.
Professionalism
- Demonstrates professional competence and mastery of subject matter and willingness to improve knowledge and skills.
- Seeks to raise professional standards in self and others through daily work and activities.
- Adapts quickly to change and is decisive and versatile in face of uncertainty.
- Shows self-control and persistence when faced with difficult problems, and remains calm in stressful situations.
- Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
Core Competencies
Accountability
- Proactively seeks responsibility in delivering towards the goals of the Organization.
- Plans and organizes work with a clear and deliberate focus, ensuring commitments are easily identified and progress is widely communicated.
- Stands by the actions of team or department, publicly accepting ownership.
- Takes responsibility of own shortcomings and those of the work unit, where applicable.
Communication
- Speaks and writes clearly and effectively.
- Seeks to share information with others, with due respect for diversity and the confidentiality of specific sensitive information.
- Listens and seeks to understand without bias, and responds appropriately.
- Shares information and keeps others up to date; actively seeks others’ views and ideas and respects their contribution.
Managing and sharing knowledge
- Disseminates and shares knowledge openly and actively contributes to knowledge/network communities for topics relevant to area of expertise.
- Encourages knowledge-sharing across units/departments and ensures that knowledge is captured, recorded and disseminated appropriately.
- Builds networks for the effective communication and exchange of knowledge and ideas and puts others into contact with various sources of knowledge.
- Contributes to an environment that is conducive to innovation and learning.
Teamwork
- Fosters a sense of team spirit by developing a shared understanding, accountability and enthusiasm for the team’s work.
- Displays a high level of cultural awareness, sensitivity to different ways of working and leverages individual strengths in order to build a better team.
- Shares credit for team accomplishments and ensures that the contribution of others is recognized.
- Helps create a positive team spirit, putting aside personal considerations to help the team achieve its goals.
Delivering results
- Produces high-quality results and workable solutions that meet clients’ needs.
- Anticipates constraints, identifies solutions and takes responsibility for addressing critical situations.
- Monitors own and others’ work in a systematic and effective way, ensuring required resources and outputs.
- Aligns projects with Organization’s mission and objectives and demonstrates a good understanding of the impact of team’s and own work on external and internal counterparts.
How to apply
Interested applicants may send their applications to hrmanila@iom.int no later than 06 July 2023. VN Number and Position Title (VN 071/2023 – Sr Financial Reporting Accountant) should be specified in the SUBJECT field.
IOM welcomes applicants from qualified individuals, irrespective of their race, religion, skin, color, nationality, age, disability status, ancestry, sex, sexual orientation, gender identity or expression, marital status, family structure, mental health status, or any other characteristic.
Only shortlisted candidates will be contacted.
Kindly note that this position is subject to funding availability.
