Senior Programme Assistant, N’Djamena At Office of the United Nations High Commissioner for Refugees (UNHCR)


Closing date: Tuesday, 13 June 2023

Hardship Level: D

Family Type: Non Family with Residential Location

Family Type: Non Family with Residential Location

Residential location (if applicable): Addis Ababa,Eth Fed Dem Rep

Grade: GS5

Staff Member / Affiliate Type: General Service

Reason: Regular > Regular Assignment

Remote work accepted: No

Target Start Date: 2023-07-01

Job Posting End Date: June 13, 2023

Standard Job Description: Senior Programme Assistant

Organizational Setting and Work Relationships

The Senior Programme Assistant would normally receive guidance from more senior programme staff in the operation/bureau/division. The incumbent may receive indirect guidance from other sections and units relevant to the country/region programme(s). UNHCR Manual, Operations Plans, UN and UNHCR financial/budgetary rules and regulations will guide the work of the Senior Program Assistant.

S/he is expected to have contacts within the organization and outside the duty station, as well as with partners and other stakeholders to collect information, monitor programme activities and implement administrative requirements. The incumbent is expected to work in line with the multi-functional team (MFT) approach as defined within the Program Manual, ensuring the participation of relevant stakeholders in all phases of the Program Management Cycle.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties

  •  Provide administrative assistance and support in routine services and activities within Programme thus better able to meet the needs of persons of concern.
  •  Assist in organizing and documenting the selection of partners in accordance with the policy on selection and retention of partners, ensuring due diligence to meet the requirements of projects.
  •  Provide support to ensure partnership agreements are established in a timely manner, regularly monitored and reported on, in compliance with established guidelines and procedures included in the framework for implementing with partners.
  •  Guided by the MFT approach, support the development and implementation of monitoring plans for activities implemented through partnerships and those under direct implementation in line with Programme Manual and programming instructions.
  •  Contribute to the review and analysis of operations plans, mid-year and year-end reports, ensuring quality assurance and compliance with established policies, guidelines, procedures and standards. Generate and maintain records of implementation rate (performance progress and expenditures) on a regular basis.
  •  Assist in ensuring compliance with issuance of audit certificates for partners in line with the Policy on Risk-Based Project Audits.
  •  Use UNHCR’s corporate tools (e.g. Focus Client, Global Focus Insight and FOCUS Reader, MSRP) for core activities related to planning, budgeting, implementation and reporting, generating data for evidence-based programmatic decisions and analysis.
  •  Actively contribute to UNHCRs programming of community of practice and continuously contributing to improvements of programming tools and processes.
  •  Perform other related duties as required.

Minimum Qualifications

Education & Professional Work Experience

Years of Experience / Degree Level

G5 – 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher

Field(s) of Education

Not applicable

Certificates and/or Licenses

Not specified

Relevant Job Experience

Essential

Demonstrated experience in Programme Management, Operation Management Cycle and related processes.

Knowledge of Results Based-Management.

Computer skills (in MS office) including advanced Excel skills (pivot tables, data management, etc)

Desirable

Completion of UNHCR Learning Programmes or specific training relevant to function of the position including Programme Management ‘ Level 1. E-tutoring of PM1, Framework for Implementing with Partners Learning Programme.

Experience in programme management training and capacity building activities.

Functional Skills

*IT-Computer Literacy

PG-Programme Management (programme cycles and reporting standards)

PG-Results-Based Management

DM-Database Management

PG-Programme Analysis

(Functional Skills marked with an asterisk* are essential)

Language Requirements

For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.

For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.

For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Desired Candidate Profile: The candidates should have knowledge on refugee mandate and have at least worked with specific organizations (UN agencies, national or international organizations) dealing with the needy (refugees, IDPs or vulnerable communities). The candidate should have also field experience on monitoring projects. Finally, the knowledge of the background and working context should be an added value of the profile.

Required languages (expected Overall ability is at least B2 level):: French ,

Desired languages: Arabic , English

Operational contextOccupational Safety and Health Considerations:Nature of Position:Living and Working Conditions:Additional Qualifications: Skills

FO-Complex field emergency operations, MG-Client Relationship Management, PG-Programme Implementation and Partnerships, PG-Programme Management (programme cycles and reporting standards), PG-Programme Planning, PG-Results Based Programming, UN-UN/UNHCR Inter-agency Policies, Standards, Programmes, and PartnershipsEducation

Certifications

Programme Management (PM) 1 – UNHCR, Programme Management – Other, Social Sciences – OtherWork Experience

Annual Budget OL in Operation/Office, Number of Persons of Concern Served, Number of Workforce in Operation/Work Setting, Working with Persons of Concern: RefugeesCompetencies: Accountability, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Organizational awareness, Stakeholder management, Teamwork & collaboration

UNHCR Salary Calculator: https://icsc.un.org/Home/SalaryScales

CompendiumAdditional InformationFunctional clearance: This position doesn’t require a functional clearance

CLICK TO APPLY

Search Jobs By Country

List of Countries

March 2024
M T W T F S S
 123
45678910
11121314151617
18192021222324
25262728293031