Resource Planning & Administration Analyst, Washington, D.C., Washington At Inter-American Development Bank (IDB)


Closing date: Thursday, 21 September 2023

Resource Planning & Administration Analyst ( SCL / LMK )

Headquarters (Washington, D.C.)

Description

The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.

About this position

You will work in the Labor Markets Division (LMK) , which is part of the Social Sector department. The Social Sector (SCL) has a multidisciplinary team convinced that investing in people is the way to improve lives and overcome the development challenges of Latin America and the Caribbean. Together with the countries of the region, the SCL builds public policy solutions to reduce poverty and improve the education, work, social protection and health services that citizens receive. The Sector’s work aims to promote a more productive region with equal opportunities between people of different genders , and with greater inclusion of the most vulnerable populations. Within SCL, the Labor Markets and Social Security Division (SCL/LMK) promotes more and better employment in Latin America and the Caribbean. The IDB works to achieve regional goals in poverty reduction, equal opportunities and improvement of labor productivity, by strengthening employment and training services, improving the design and scope of social security, and analyzing labor markets and employment information.

We are looking for a strategic, hardworking, collaborative, proactive and highly motivated individual to join our tea m as Resource Planning & Administration Analyst .

What you’ll do : Human Resources Management

  •  Monitor, anticipate , and actively contribute to workforce planning , selection and contracting of complementary workforce within LMK .
  •  Support the streamlining of the complementary workforce hiring process to ensure alignment with LMK ’s business objectives .
  •  Assist LMK personnel in understanding and implementing human resources policies and rules in liaison with relevant IDB departments.
  •  Actively support the promotion of a positive and engaging work environment through the implementation of relevant HR exercises, such as work-life balance, diversity and inclusion, strengthening collaboration and teamwork, team-building and social events, and other initiatives to facilitate the implementation of change.
  •  Support the internal onboarding and offboarding program for LMK ‘s employees.
  •  Support administrative processes and use good judgment in its administrative management functions.
  •  Supervise the compliance of staff time reporting , leave administration , mandatory courses, yearly self-assessments , among other corporate requirements, ensuring quality of information.
  •  Determine and anticipate the goods and administrative services needs and coordinate the corporate purchases process, and project procurement process.
  •  Work in close collaboration with the Social Sector Department ( SCL / SCL ) and all its divisions .

Budget, Financial Planning and Accounting

  •  Contribute to the development and monitoring of the Division’s work program based on goals and expected results, supporting the execution of products, targets, and performance indicators (operational and/or administrative)
  •  Coordinate the preparation of the annual budget of the Division, making recommendations for the overall proposal and strategy. Monitor budget execution, ensure efficient use of resources, and prepare reports for management review and decision making.
  •  Continuously improve efficiency in the budget execution process.
  •  Identify and manage risks associated with financial plans and contracts and conduct the performance of financial analyses, forecasts, and contingency plans to accurately manage budgets and contracts.
  •  Perform accounts payable functions, approve supporting documentation, and authorize payments in the corresponding systems.
  •  Support the general reconciliation of expenses (SAP, Hyperion), expenses auditing, creation of projections and reclassification processing.
  •  Liaise with the corresponding corporate units (FIN, PRC, ACP) for inquiries, incidents, requests .

Process management and financial information analysis

  •  Promote internal communication to ensure effective dissemination of information within LMK .
  •  Prepare and update internal guidelines , processes, and develop mechanisms and tools to ensure compliance with institutional policies and optimize the processes, applying project management tools and methodologies.
  •  Identify issues that need to be addressed to improve efficiency and quality of various services provided within LMK .
  •  Collaborate on the preparation of reports, data extraction , and develop solutions /tools for data visualization, to support the monitoring and decision-making process with an integrated view of the processes , resources , and metrics .
  •  Prepare reports and analyze metrics, making any pertinent recommendations to ensure critical metrics attainment and identify , solve, or raise any possible risks or issues.

Administrative support

  •  Effectively conduct administrative processes, office facilities, travel management, information technology systems accesses, and serve as one of LMK ’s subject matter experts for all administrative management functions.
  •  Provide guidance to LMK personnel in administrative matters and in the appropriate application of policies and procedures, expediting requests for information by applying knowledge of policies, rules, and processes.

What you’ll need

  •  Education: bachelor’s degree in business administration, Economics, Finance, Engineering, or related areas, preferably with a master’s degree.
  •  Experience : At least 2 years of professional experience related to the key responsibilities of the position, with a minimum of 1 y ear of experience (international highly desired) in budget, auditing, and administration areas, to include budget preparation, and financial analysis.
  •  Knowledge of SAP and Hyperion systems, use of spreadsheets, database management and analytical tools, such as Power Bi is highly desired.
  •  Language Skills: Fluency in English and Spanish is required . Knowledge of French and Portuguese is a plus .

Key skills

  •  Learn continuously .
  •  Collaborate and share knowledge .
  •  Focus on clients .
  •  Communicate and influence .
  •  Innovate and try new things .

Requirements

  •  Citizenship: You are a citizen of one of our 48-member countries. We may offer assistance with relocation and visa applications for you and your eligible dependents.
  •  Consanguinity; You have no family members (up to fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.

Ty pe of contract and duration

  •  International staff contract, 36 months initially, renewable upon mutual agreement.

What we offer

The IDB group provides benefits that respond to the different needs and moments of an employee’s life.

These benefits include:

  •  A competitive compensation package.
  •  Leaves and vacations : 24 days of paid time off + 8 personal days + sick leave + gender- neutral parental leave.
  •  Health Insurance: IDB Group provides employees and eligible dependents with a robust medical benefits program which covers medical, dental, vision, preventive care, and prescription drugs.
  •  Pension plan: pre-defined pension plan that provides financial security and support employees in planning for their future.
  •  We offer assistance with relocation and visa applications for you and your family, when it applies.
  •  Hybrid and flexible work schedules
  •  Health and wellbeing: Access to our Health Services Center which provides preventive care and health education for employees.
  •  Development support : We offer tools to boost your professional profile such as mentoring, 1:1 professional counseling, training, and learning opportunities, language classes, mobility options, among others.
  •  Other perks : Lactation Room, Daycare Center, Gym, Bike Racks, Parking, Spouse Career Program, and others.
  •  Development support: We offer learning opportunities to boost your professional profile such as seminars, 1:1 professional counseling, and much more.

Our culture

At the IDB Group we work so everyone brings their best and authentic selves to work, willing to try innovative approaches without fear, and where they are accountable and rewarded for their actions.

Diversity, Equity, Inclusion and Belonging (DEIB) are at the center of our organization. We celebrate all dimensions of diversity and encourage women, LGBTQ+ people, persons with disabilities. Afro-descendants, and Indigenous people to apply.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job interview process. If you are a qualified candidate with a disability, please e-mail us at [email protected] to request reasonable accommodation to complete this application.

Our Human Resources Team reviews carefully every application .

About the IDB Grou p

The IDB Group, composed of the Inter-American Development Bank (IDB), IDB Invest, and the IDB Lab offers flexible financing solutions to its member countries to finance economic and social development through lending and grants to public and private entities in Latin America and the Caribbean.

About IDB

The Inter-American Development Bank is devoted to improving lives. Established in 1959, the IDB is a leading source of long-term financing for economic, social and institutional development in Latin America and the Caribbean. The IDB also conducts innovative research and provides policy advice, technical assistance and training to public and private sector clients throughout the region.

Follow us: https://www.linkedin.com/company/inter-american-development-bank/

https://www.facebook.com/IADB.org

Job Analyst

Primary Location HQ-US-Washington DC

Posting Date August 31 , 2023

Closing Date September 2 1 , 2023

Additional Information

  •  External Opening Date: Aug 31, 2023
  •  External Closing Date: Sep 21, 2023
  •  External Contact Email: [email protected]
  •  Job Field: Resource Planning and Administration

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