Job Identification : 9707
Locations : Banjul, Gambia
Posting Date : 05/04/2023, 12:20 PM
Apply Before : 05/18/2023, 05:00 PM
Job Schedule : Full time
Grade : NOB
Vacancy Type : Fixed Term
Rotational/Non Rotational : Non-Rotational
Contract Duration : 1 Year with Possibility for extension
Education and Work Experience : Master’s Degree – 5 year(s) experience
Other Criteria
Proven experience in managing public health programs or projects in a developing country context.
Required Languages : Fluency in English is required
Desired Languages
knowledge of other official UN languages is desirable
Vacancy Timeline : 4 Weeks
Job Category : Sexual & Reproductive Health
Job Description
The Position:
The Programme Analyst ensures the effective management of UNFPA-supported Reproductive Health Commodity Security-related programmes, comprising family planning commodities and maternal health life-saving medicines
The Family Planning and RHCS Analyst will work under the authority of the Representative, and the direct supervision of the Assistant Representative.
How you can make a difference:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled. UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
Job Purpose:
The Programme Analyst ensures the effective management of UNFPA-supported Reproductive Health Commodity Security-related programmes, comprising family planning commodities and maternal health life-saving medicines. S/he also oversees procurement planning, forecasting, and budgeting, procurement orders, inventory tracking and monitoring, reporting, logistics management information systems, policy and advocacy, stock management, making commodities available to beneficiaries at the last mile, supporting downstream quality monitoring activities, managing logistics information, and updating the Shipment tracker software.
You would be responsible for:
1.1. Policy and Strategic Development
- Ensure coordination with national authorities, international and national NGOs and UN organizations related to logistics as appropriate. In humanitarian settings, this includes the Logistics Cluster or Sector.
- Liaise with the National Quantification Committee and programme managers to develop the commodity procurement plan for the Country Office.
- Timely submit to Supply Chain Management Unit (SCMU) the requests for quotation, and provide to SCMU focal point all documents requested to finalize the quotation.
- Complete all field office pre-shipment coordination activities (e.g., warehouse readiness checks, notifying IPs, obtaining customs clearance documentation, authorizing shipments)
- Timely monitor Order Tracking System (OTS) data and other order tracking tools for information on the status of shipments and any evidence of issues requiring field office follow-up action.
- Ensure timely completion of customs clearance procedures for ensuring that all commodities ordered are delivered on time and that they comply with the required technical specifications indicated in the purchasing plans.
- Prepare handover documents and coordinate the preparation of shipments with the warehouse focal points or managers, as appropriate.
- Ensure quarterly reporting of contraceptive stock status by the Central Medical Stores and partners in respective regions through continuous monitoring of the pipeline, and regularly inform UNFPA Country Office on the contraceptive stock status situation.
- Ensure that proper management of narcotics or dangerous goods is maintained in line with national protocols, to avoid complications and delays in the provision of these commodities.
- Coordinate with the warehouse focal point in-country inventory stock counts and reconciliations, safe disposal of expired and damaged goods.
- Ensure the appropriate handover documents are promptly completed, signed, and properly filled.
- Provide oversight to physical inventory stock counts, logistics indicators assessments, and related surveys.
- Serve as the official point of contact for all cases involving inventory write-offs.
- Performing all relevant LMA process activities (Supply Chain MAPS, Supply Chain Capacity Assessment, Supply Chain Management Risk Assessment, Programme Supplies Reports, Audits, and Spot-checks in line with the WHO Good Storage and Distribution Practices.
- Provide advice and technical support to Health Facilities and warehouse personnel on good storage and distribution practices.
- Provide downstream support on quality monitoring of RH commodities such as temperature monitoring and control, adequate storage space, and expiry product management.
- Work with relevant parties to ensure healthy product safety and stock accountability at all levels of the supply chain.
- Provide technical backstopping and support/conduct technical backstopping and support/conduct relevant research, analysis, and training activities aimed at providing information and knowledge-base and readily useable methodologies to RH/FP planners, policymakers, programme managers, and service providers.
- Assist in the collection, collation, and documentation of RHCS interventions within the regions and share lessons learned and success stories for improved programming, and advocacy work.
- Contribute to overall health management and coordination, health system strengthening, and HIV prevention efforts.
- Remain knowledgeable and up to date on all technical and implementation issues that relate to FP/RHCS as well as other components of Health Systems strengthening
1.2. Managerial Functions:
- Regularly undertake monitoring missions to County Warehouses to assess the stock status of RH commodities and storage conditions and prepare substantive reports of the missions and administrative follow-up actions.
- With the experts of the MOH and local partners investigate reported stock-outs and stock imbalances, and take immediate action to remedy these situations,
- Provide support to the process of quarterly annual technical and financial reviews of the RHCS project through the preparation of internal documents to assess the progress of implementation.
- Analyze needs and opportunities for technical assistance in family planning including RHCS, and review availability of relevant programmes/projects to meet these needs.
- Establish clear and appropriate priorities by focusing on tasks and activities that have a strategic impact on the results for improvement in provision and access to services.Ensure functional flow of information through effective use of all communication media written, verbal, and electronic.
- Regularly perform risk management of the supply chain processes and ensure that risks are managed, and corrective measures are put in place.
- Helps develop and document programme and policy-relevant knowledge about current and emerging FP trends, by analyzing programme strategies, approaches, and ongoing experience for lessons learned, and best practices, for use in knowledge sharing and planning future strategies.
- On behalf of the UNFPA Gambia Country Office, participate actively in all initiatives and meetings pertaining to RHCS/FP
2. Programme Administration:
- Support design and implementation of the Country Programme component on Reproductive Health Commodity Security, including supply and demand-related interventions required to ensure quality RH commodities are available in the right quantities at the right place and when needed.
- Contribute to the development and monitoring of demand forecasting, procurement plan for RHSC.
- Monitor and analyze on a continuous basis the RHCS/FP and Logistic data, as well as the substantive program implementation, including preparing substantive program and financial reports on the RHCS project.
- Organize and participate in the evaluation and periodic technical reviews of the program.
- Ensure timely and quality reporting requirements both financial and programmatic are met, especially with monitoring implementation progress of TA interventions/ Annual work plans for the UNFPA Supplies Partnership programme (UNFPA’s flagship thematic fund for Family Planning), including tracking and reporting on quarterly milestones and targets, identifying potential programme challenges to resolve, and sharing good practice.
- Undertake any other assignments that may be given by UNFPA Country Office.
Qualifications and Experience:
Education:
Postgraduate degree in public health, nursing, project management, or a related field.
Knowledge and Experience:
- Minimum of 5 years professional experience in the area of FP programme, logistics supply chain system.
- Proven experience in managing RH or health programmes with direct experience relating to supply management systems, of which five years of national and/or international experience in advising on RH commodities, health systems, and supply management. Knowledge of UNFPA programming processes, proposal/project development, monitoring and evaluation, and program management skills desirable but not required.
- Proven experience in managing public health programs or projects in a developing country context.
- Willingness and capability to undertake duty travel to regions.
- Courtesy, tact, and the ability to function in a multicultural work environment.
Languages:
Fluency in English is required; knowledge of other official UN languages is desirable.
Required Competencies:
Values:
- Exemplifying integrity,
- Demonstrating commitment to UNFPA and the UN system,
- Embracing cultural diversity,
- Embracing change
Core Competencies:
- Achieving results,
- Being accountable,
- Developing and applying professional expertise/business acumen,
- Thinking analytically and strategically,
- Working in teams/managing ourselves and our relationships,
- Communicating for impact
Functional Competencies:
- Providing logistical support
- Managing data
- Managing documents, correspondence, and reports
- Managing information and workflow
- Planning, organizing, and multitasking.
- Supporting financial data analysis
Managerial Competencies (if applicable):
- Providing strategic focus,
- Engaging with internal/external partners and stakeholders,
- Leading, developing, and empowering people, creating a culture of performance
- Making decisions and exercising judgment<Managerial Requirements>
Compensation and Benefits:
This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.
Disclaimer:
UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Fraudulent notices, letters or offers may be submitted to the UNFPA fraud hotline http://www.unfpa.org/help/hotline.cfm
In accordance with the Staff Regulations and Rules of the United Nations, persons applying to posts in the international Professional category, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.