Programme Coordination and Administrative Analysis -Small Arms and Light Weapons (SALW), Dakar, Senegal At UNDP – United Nations Development Programme

Closing date: Thursday, 14 September 2023

Job Identification : 13528

Locations : Dakar, Senegal

Posting Date : 09/07/2023, 02:07 AM

Apply Before : 09/14/2023, 03:59 AM

Job Schedule : Full time

Agency : UNDP

Grade : IPSA-9

Vacancy Type : International Personnel Service Agreement

Practice Area : Governance

Bureau : Regional Bureau for Africa

Contract Duration : 1 Year

Education & Work Experience : Master’s Degree – 2 year(s) experience OR Bachelor’s Degree – 4 year(s) experience

Other Criteria : progressive experience in administration and coordination at the national or international level is required

Required Languages : English

Desired Languages : francais

Vacancy Timeline

1 Week

Job Description


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Office/Unit/Project Description

The United Nations Development Programme (UNDP) is the United Nations’ global development agency. UNDP works in about 170 countries and territories, helping to achieve the eradication of poverty, and the reduction of inequalities and exclusion. UNDP has been helping countries to develop policies, leadership skills, partnering abilities, institutional capabilities and build resilience to sustain development results to implement the 2030 Agenda for Sustainable Development and achieve the new Sustainable Development Goals.

As a sub-component of the Regional Service Centre for Africa (RSCA), the UNDP Sub-Regional Hub for West and Central Africa (UNDP WACA) covers 24 countries, ranging from high and middle-income economies to least developed countries and countries in crisis and post-crisis situations. Currently UNDP WACA works is primarily informed by the UNDP corporate strategic plan 2022- 2025, the UNDP Africa Promise, and the UNDP regional programme document for Africa 2022-2025.

As part of its governance and peacebuilding work, UNDP WACA is working closely with 24 countries offices and regional partners to building capacities to take and sustain peace across the region. A key component of this work has been the fight against the proliferation of Small Arms and Light Weapons (SALW) Peace and security challenges in West Africa are primarily about preventing conflicts and bringing development. A major lesson UNDP learned over the years is that where small arms and armed violence dominate, development suffers. To further promote the prevention agenda, UNDP WACA is recruiting SALW Coordination and Administrative Analyst, who will work closely with the SALW team and the Governance and peacebuilding team to further promote the UNDP WACA peacebuilding agenda with particular focus on the fight against the proliferation of SALW.

Scope of Work

The Programme Coordination and Administrative Analyst will fulfil the following functions: Key Functions:

  •  Support implementation of project activities for the Small Arms project & Provides effective administrative support to the SALW project;
  •  Support partnerships liaison between relevant stakeholders i.e., ECOWAS, European Union (EU), Germany and other partners;
  •  Support the coordination efforts of the respective project countries to deliver significant results in the reduction of proliferation of Small Arms and Light weapons (SALW), substituting them with concrete development interventions which affect livelihoods positively;
  •  Provide financial management and operational support for the implementation of governance and peacebuilding projects;
  •  Facilitate the coordination of key events, planning and implementation processes within the Governance cluster;
  •  Coordinate financial reporting and evaluations.

Institutional Arrangement

Within the delegated authority and under the supervision of Regional Coordinator/Team Lead or his/her designated mandated representative(s), and direct supervision of the Governance Advisor, the Programme Coordination and Administrative Analyst will be part of the UNDP WACA hub. He/she will be primarily working closely on the regional SALW projects and with national coordination teams at regional and country level. He/she will also support the implementation of the governance and peacebuilding project portfolio providing financial management and operational support.



Achieve Results:

LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:

LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously:

LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility:

LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination:

LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner:

LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion:

LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies

Thematic Area



Business Management

Project Management: Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals

Business Management

Operations Management

Ability to effectively plan, organize, and oversee the Organization’s business processes in order to convert its assets into the best results in the most efficient manner.

Knowledge of relevant concepts and mechanism

Business Management

Monitoring: Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme.

Business Direction

& Strategy



Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.

2030 Agenda: Peace

Rule of Law, Security and Human Rights


2030 Agenda: Peace

Rule of Law, Security and Human Rights

Small Arms Control

Minimum Qualifications of the Successful IPSA

Min. Academic Education

  •  Advanced university degree (master’s degree or equivalent) in Social Sciences, Peace and Security, Accounting, International Relations, or related field.
  •  OR
  •  A first-level university degree (bachelor’s degree) in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.

Min. years of relevant Work experience

  •  Minimum of two (2) years of progressive experience in administration and coordination at the national or international level is required with the Master’s degree.


  •  A minimum of four (4) years of progressive experience in administration and coordination at the national or international level is required with Bachelor’s degree.
  •  Demonstrated work experience in providing coordinating and administering regional support projects is required.
  •  Experience in providing financial management, Resource Planning and Analysis, Quality assurance oversight and close monitoring of project expenditure per the approved budget.
  •  Experience working with multi-donor including EU and German funded projects is an asset.
  •  Experience in the usage of computers and office software packages (MS Word, Excel, etc)
  •  Experience in team management is an asset.
  •  Experience in coordinating international events is an added advantage.
  •  Proven cross-cultural experience, able to function effectively in an international, multicultural environment.

Required skills and competencies

Technical Competencies:

  •  Advanced knowledge of integrated management software (Quantum)
  •  Sound knowledge of Small Arms and Light Weapons including peace and security issues
  •  Knowledge of regional and global development frameworks mainly SDGs and Agenda 2063.
  •  Knowledge of and previous experience in UNDP financial management and Procurement rules and regulations is desirable.
  •  Advance knowledge of spreadsheet and database packages.
  •  Basic knowledge of result-based management principles


  •  Proficiency in conducting budget and financial analysis.
  •  Proficiency and experience in MS Office applications
  •  Excellent oral, written and presentation skills.


  •  Experience working with governments, development partners, and international organizations.
  •  Effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner.
  •  Ability to establish priorities and to plan, coordinate and monitor tasks.
  •  Ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities.
  •  Ability to work effectively in a multicultural team of international and national personnel.

Desired additional skills and competencies

Demonstrated experience and good knowledge of UN/UNDP and other development organizations is highly desirable

Required Language(s) (at working level)

  •  Proficiency in English and knowledge of French will be an asset


Female candidacies are strongly encouraged.

Important applicant information

This post is subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence. We strongly encourage female candidacies.

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