Pos iti on Titl e: Intern (RPLU)
D uty Stat i o n: Bangkok, Thailand / Homebased
T y pe of A p p oi nt ment: Internship Contract, 6 months
Closi ng D ate of V aca ncy: 11 August 2023
Expec ted Start D at e: 1 October 2023
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments, the private sector, and migrants.
Context
IOM works in the five broad areas of migration management: migration and development, facilitating migration, regulating migration, addressing forced migration, and the implications of climate change on migration. Cross‐cutting activities include the promotion of international migration law, policy debate and guidance, migration dialogues, protection of migrants’ rights, migration health and the gender dimension of migration. It also supports and contributes to the global and regional frameworks and processes including the Agenda 2030 for Sustainable Development, Global Compact for Safe, Orderly and Regular Migration.
The IOM Regional Office for Asia and the Pacific (ROAP) in Bangkok, Thailand covers 40 countries across the Asia and Pacific region; https://www.iom.int/asia-and-pacific. The key responsibility of the ROAP is to formulate regional strategies, processes and programmes in line with the overall priorities and policies of the Organization, as well as to provide strategic and programmatic guidance and support to countries within the region.
Supervision
Under the overall supervision of the Senior Regional Policy and Liaison Officer (SRPLO) and direct guidance of the Regional Migration Policy Support Officer the intern will support the Regional Policy and Partnership unit for smooth implementation of the day-to-day activities.
Core Functions/Responsibilities:
The successful candidate will have the following duties and responsibilities:
- Support the follow up and review of the Global Compact for Migration
- Support the day-to-day work of the Regional UN Network for Migration in Asia and Pacific core and thematic workstreams in accordance with the Regional Workplan.
- Support the Unit’s development and maintenance of knowledge management platforms, including stakeholder database for the Regional Network for Migration in Asia and Pacific and internal Policy and Liaison Unit databases.
- Undertake and support the development of information and briefing materials including info sheets and quarterly newsletters, presentations, compilation of good practices, concept notes and reports by researching on issues and topics as assigned.
- Assist in planning and organization of meetings, seminars, and workshops, including the preparation of background papers, presentations, tracking, and note-taking as required.
- Assist in coordinating with internal and external stakeholder including Country Offices, UN agencies and other international organizations, Civil Society Organizations, academia, private sector, trade unions, media, faith-based organizations, parliamentarians, and others.
- Support the Unit’s coordination with Inter-state coordination mechanisms (ISCMs) including with ASEAN Secretariat and relevant bodies.
- Provide administrative support as required.
- Perform all other duties as may be assigned.
Training components and learning elements
- Gain in-depth knowledge on migration and its portfolio in Asia and the Pacific .
- Opportunities to attend workshops, meetings and/or webinars with internal and external counterparts and engage with staff at national and regional offices, and headquarters.
- Strengthen writing and information presentation skills, reinforcing learning.
- Utilize access to Staff Development and Learning online training courses and tools and take opportunities to develop skillsets and consolidate understanding as they arise.
- Understand IOM administrative systems and processes.
- Acquire the skill of stakeholder engagement and mapping.
Eligibility and Selection
The Internship Programme aims at attracting talented students and graduates who have a specific interest in, or whose studies have covered, areas relevant to IOM programmes and activities. Interns must be between 20 and 36 years old and should have less than two years of relevant working experience. The Internship Programme is open to candidates of any nationality.
Required Qualifications and Experience:
- Knowledge and skills in computer programs, including MS Office Suite (Word, Excel, Teams, PowerPoint) databases and social media platforms are required
- Excel skills managing the stakeholder database and its updates
- Knowledge of MS Forms and other survey programs
- Knowledge of Microsoft teams and other communication platforms
- Solid skills in mainstream graphic design tools
- Advanced English writing, research, and communication skills
- Practical experience of multi-task, prioritize and work independently
- Webpage management skills are an advantage
- Experience in migration sector will be an added advantage
- Able to adapt to an international, multicultural, virtual, and multilingual environment
Language:
Fluency in English
Required Competencies
Behavioral:
The successful candidate is expected to demonstrate the following values and competencies: Values
- Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioral indicators
- Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
- Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
- Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
General Information
- Interns are granted stipend as per IOM policy as a partial contribution to accommodations and living expenses. Interns benefiting from an internship allowance or scholarship granted by his/her university or other sponsoring body that includes financial remuneration or credits for coursework will not be eligible for the stipend.
- Before commencing work, successful candidates will be required to obtain a fit-to-work medical certificate from his/her doctor and submit vaccination records.
- Interns are expected to be home-based unless they are Thai nationals. IOM will not assist in obtaining the entry visa to Bangkok.
- IOM only covers the Intern against occupational accidents and illnesses under the Compensation Plan (CP), free of charge, for the duration of the assignment. IOM does not provide evacuation or medical insurance for reasons related to non-occupational accidents and illnesses. The Intern is responsible for his/her own medical insurance for non-occupational accident or illness and will be required to provide written proof of such coverage before commencing work.
- Any work produced by interns during their internship within the framework of the duties assigned to them should be used for academic purposes exclusively. All economic and moral rights (copyright) pertaining to such work will remain the exclusive property of IOM.
- Interns are bound by staff confidentiality rules pertaining to their duties in IOM.
How to Apply:
Interested candidates are invited to submit their applications via IOM e-Recruitment system within the above said deadline referring to this advertisement.
Other
- For home-based assignment, the incumbent should be available RO Bangkok office hours: 08:00 – 17:00 (GMT+7), Monday to Friday.
- Appointment will be subject to certification that the candidate is medically fit.
- IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.
- Only shortlisted candidates will be called for assessment.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
