Job Summary
The HR Business Partner (HRBP) position is responsible for building relationships and partnering with employees and management to meet Feed the Children objectives and serve the mission. The position formulates partnerships across the HR function to deliver value-added services to management and employees that reflect the business objectives of the organization. The HRBP will provide advice to leadership regarding best practices to maximize employee efficiencies, champion a diverse workforce throughout the employee life cycle, and foster a culture of continuous improvement through performance management.
The successful candidate should have a good understanding of business functions, good communication skills, good interpersonal skills, strategic thinking, and good organizational skills.
Reports Directly To: Country Director ; Dotted reporting to VP of International Human Resources
Works Directly with the Senior Management team including Associate Director of Program Management, Finance Manager, Country Director, Director of Operations, Program Managers, Program Coordinators, and Program Staff.
Accountability to Participants and Stakeholders
Principal Responsibilities
HR Responsibilities:
- Support staff recruitment, placement, and contract management processes and respond to unsuccessful candidates
- Conduct staff orientation/induction process for new and clearance for exiting staff
- Maintain and update efficient and effective filing and retrieval systems to ensure employee records &HR documents for both old and new staff are completed accurately.
- Regular updating of staff contacts, organization chart, and strategy.
- Provide HR support and advice to managers, team leaders, and employees.
- Works closely with management and employees to improve work relationships, build morale, and increase productivity and retention.
- Formulation and review of Policies & Procedures of the organization in line with local laws. Stay abreast of labor law changes impacting the operations.
- Support the process of job planning.
- Lead the performance management and appraisal process.
- Assist in reviewing staff job descriptions to suit the status.
- Plan, coordinate, and schedule staff training programs, HR, and other organizational significant events.
- Create and update an organizational record of all staff development events (training, team-building, courses, seminars, workshops, etc.)
- Handle staff compensation and benefits with confidentiality and integrity (Salaries, Pensions, Medical, GL) and work closely with the service providers on matters arising
- Manage staff conflict, disciplinary, and grievance cases.
- Collaborate with the finance department to ensure payroll, payments, and statutory obligations are correctly met on time.
- Timely submission and proper filing of statutory deductions (NSSF, NHIF, and NITA) including application and follow-up of NITA training reimbursement.
- File NGO annual returns on time and related compliance
- Other duties assigned by the Line Manager
Job Level Specifications
- Skillful interpersonal relations, time management, multitasking, and problem solving skills
- Effective communication skills both written and verbal
- Excellent computer skills (Microsoft office packages and data bases)
- Good understanding of the Kenyan labor laws
- Demonstrated high levels of confidentiality and integrity handling staff matters
Experience
- 5-7 years working experience as a HR Manager or HR Business Partner
- Experience working in NGO set up will be an added advantage
Education/Certifications
- University Degree in Business Management or related social science
- Higher Diploma or Diploma in HR Management is important
- Certified member of IHRM.
