WHO ARE WE ?
Doctors of the World Belgium (MdM-BE) is an international medical development NGO that is part of an international network. We provide medical assistance to vulnerable groups in Belgium and in the rest of the world. We want universal health coverage where every person has access to care, without barriers (financial, cultural, geographical, etc.).
Our projects are aimed at all people who have no or no access to health care. In particular, they are structured in five axes: people on the margins of society; children in vulnerable situations; women ; etc ; migrant or displaced persons and victims of crises or conflicts.
To carry out our mission, we rely on three pillars :
- Heal : give real access to care to the population.
- Change : more than helping, we want to change things in the long run.
- Testify : we do not remain silent. Thanks to our experience and our presence on the ground, we challenge the powers (local, regional and (inter)national) with facts, figures and realities.
Our projects follow a series of values common to our entire organization: Social justice, Empowerment, Independence, Commitment, Balance.
For more’information, do not hesitate to consult our site : https://medecinsdumonde.be
CONTEXT
Under the supervision of the Director of General Services, you are in charge of’insuring the management of the Finance department of the’organisation.
The function ensures the management of a group of 6 employees (ex. : employees, volunteers, trainees).
THE ESSENTIAL
Bring your financial expertise so that everyone can exercise in the best financial conditions.
The /the Finance manager is part of the’ general services management team composed of :
- The general services management: it serves the mission by allowing each one to exercise in the best conditions.
- The/the Logistics manager: it serves the mission by allowing everyone to exercise in the best material conditions (logistics and IT).
TASKS & RESPONSIBILITIES
As a member of the’ management team general services, and, define and guarantee the implementation of’a strategy for each of your activities and participate in the definition of’a strategy of general services in order to carry in its service the collegial decisions of the meetings the general services management committee.
Examples of tasks :
- Participate in the weekly meetings of the general services management committee.
- Participate at the request of the general services management at the meetings of the management committee.
- Participate in the’assessment and implementation of annual’action plans and the general services budget.
- Participate in the collection of the necessary data in order to feed the’ risk analysis dashboard.
- Reflect on the management of’information in its service and with other departments (including the’use of Sharepoint and PowerApps).
- Regularly inform the management of the financial situation of MdM (via sharp analyses of the expenses of each department over the years for example).
As a Finance Manager, (implementing, monitoring, controlling) and optimising the budgetary process and the resulting financial impacts, in collaboration with internal and external stakeholders ; optimize funding in order to’ have an operational and predictive financial vision of the’association and its missions.
Examples of tasks :
- Define the orientations, objectives and plan of’actions of the Finance department under his responsibility: assessment of achievements, determination and proposals of priorities and main lines of’action for the service.
- Prepare and consolidate the annual budget, financial plans and forecasts. Preparing interim budgetary controls with analysis and explanation of variances, monitoring of overall financial performance.
- Coordinate the process of closing the annual accounts in relation to the auditor.
- Prepare financial statements to internal and external bodies (i.e. Consortium 12.12, MoM Network, Annual Report of’activities,..).
- Lead the financial management and monitoring of projects, in close collaboration with project managers, external partners.
- Meet deadlines and donor requirements in the production of financial reports.
- S’ensure of the monitoring of the’accuracy of accounting principles and’archiving principles.
- Check in their financial aspects the MoUs.
- S’insure of cash and cash management, with cash flow projections (monitoring of available funds, payment process, minimization of foreign exchange risks, etc.).
- Approving payments.
- Participate in the’ elaboration of’a matrix of signatures.
- Take up the challenge and improvement of internal control processes, the holding of dashboards and the development of’various indicators.
- External representation of MdM at the financial level.
- Perform short’ support missions to the overseas’.
- Leading the implementation of’a new accounting software.
- Put in place mechanisms to control donor promises vs. real inputs.
- Follow the exchange rate terms.
As a Manager of’team coordinate the work of the different staff of the’ team by strengthening cohesion and motivation in order to guarantee an optimal working environment according to the means and priorities of the’ organization.
Examples of tasks :
- Plan and recruit the employees of its service.
- Restructure the’organigram of his team if necessary.
- Plan, organize, animate the’team meetings, ensure the communication of decisions and drafting of VPs.
- Evaluate, set objectives for employees, develop individual’action plans, distribute activities and ensure the coordination of these.
- Accompany, support, stimulate each employee in his progress and increase their understanding of their strengths and weaknesses deliver monthly feedback to each employee/trice, and solicit for yourself.
- Identify and solve the operational and technical problems encountered by the different members of the’ team.
- Ensure, through coaching or the use of training, the optimization of the level of skills of employees.
- Organize backups within its service.
The list of tasks listed above is non-exhaustive and will be adapted according to needs.
These responsibilities will be implemented in a specific and transversal way on the basis of the annual individual’action plan, established in collaboration between the manager and the holder of the position in question.
YOUR PROFILE
TRAINING & EXPERIENCE
- Master in economics, management,…
- Minimum 5 years of’sprofessional experience in finance, with minimum 3 years as a team leader’.
REQUIRED SKILLS AND QUALIFICATIONS
- Mastery of accounting principles.
- Master and configure accounting software WINBOOKS and SAGA ; as well as Isabel (payment tool).
- Master the office pack (especially Excel, SharePoint and PowerApps).
- Control financial reports (balance sheet, income statement, etc.).
- Know the principles of (co-)financing Belgian and international public donors.
- Mastery of French and English, Dutch is a plus.
- Team management, coaching and skills development.
- Excellent stress management, flexibility and reliability.
WE OFFER
- An enriching and essential function at the heart of Doctors of the World Belgium projects.
- One full-time indefinite contract (5 days week – 39h).
- A gross salary of 4.513,78 € for 5 years of’experience ; a gross salary of 4.728,72 € for 10 years of’experience ; a gross salary of 4.943,67€ for 10 years of’experience. Relevant experience recognized.
- Tickets restaurants (8€ of which 1,09€ per employee and 6,91€ per employer) – Hospitalization insurance – Refund at 100 % of public transport costs.
- Leaveovers: 20 Legal days + 6 days RTT + 4 extra legal days between Christmas and New year.
- Teleworking possibility up’s up to 2 days/week, with a premium of 14€/day for the whole month.
- Place of work : Brussels.
How to apply
INTERESTED ?
Please send your application as soon as possible, before 05/02/2024, using the application form appropriated. We reserve the right to finalize a recruitment before the closing date of receipt of applications.
MdM-Be does not request any financial participation in the recruitment process.
Doctors of the World S’ is committed to people with disabilities and fights against all discrimination.
We inform you that the data concerning you are computerized, they will be treated confidentially. In the context of this application, your data is kept for a period of 6 months. Only persons authorized by our General Privacy Policy will be able to access your data for strictly internal purposes.
