The Organisation
Afghanaid is a British humanitarian and development NGO established in 1983. It is headquartered in Kabul and is currently working in four provinces: Badakhshan, Samangan, Ghor, and Daykundi. We also work through partners in nine others: Herat, Faryab, Jawzjan, Sar-i-Pul, Balkh, Bamyan, Takhar, Khost and Paktia. For 4 decades, Afghanaid has developed its thematic expertise and the capacity of its staff in correspondence with the evolving needs of the country, international best practice, and opportunities for innovation. Our work supports four pillars of sustainable development: providing basic services; strengthening sustainable livelihoods and food security; adapting to climate change and reducing disaster risk, and emergency humanitarian assistance. Three guiding principles are mainstreamed in all our work to ensure its contribution to sustainable development: gender and inclusion, good governance and community development, and conflict mitigation and peacebuilding.
Job profile
Reporting to the Director of Finance and Operations and collaborating as a member of the Board of Directors, the Deputy Director Human Resource (DDHR) leads the human resource sub-department and responsible for shaping and implementing HR strategies and initiatives to support Afghanaid’s mission and objectives. Provide leadership, guidance, and oversight across various HR functions to ensure effective people management and development within the organization. As a member of the Board of Directors, the DDHR supports the Managing Director and Board of Trustees in overall strategic and operational leadership of the organization.
Key Responsibilities:
HR Operations:
- Oversee all aspects of HR operations including recruitment, on boarding, performance management, employee relations, compensation, benefits administration, and HRMIS management.
- Develop and implement HR policies, procedures, and best practices aligned with Afghanaid’s mission, values, and legal requirements.
- Ensure compliance with local labour laws and regulations, and maintain up-to-date knowledge of relevant legislation.
- Handle grievances and violations, initiating disciplinary action in collaboration with the safeguarding unit.
- Continuously review and improve the organization’s occupational health, insurance, staff benefits, and packages through thorough market surveys, proposing necessary changes to senior management. Oversee the development and implementation of succession planning.
- Undertake any other duties as assigned by the line manager and directors to contribute to the overall effectiveness of the HR function and organizational goals.
HR Development and Capacity Building:
- Design and implement talent management strategies to attract, develop, and retain high-performing staff.
- Lead initiatives for staff development, training, and capacity building to enhance skills, knowledge, and performance.
- Foster a culture of learning, diversity, equity, and inclusion within the organization.
- Oversee performance management processes, including goal setting, performance reviews, and career development planning.
- Stay updated on industry trends, best practices, and innovations in HR management and make recommendations for improvement.
- Collaborate with senior management to develop HR strategies aligned with organizational goals and objectives.
- Provide strategic HR advice and support to management and department heads to enhance organizational effectiveness.
- Lead change management initiatives and organizational development efforts as required.
Ethnicity and Gender Equality:
- Develop and implement strategies to promote diversity, equity, and inclusion across all levels of the organization, with a focus on ethnicity and gender equality.
- Monitor and analyze workforce demographics and trends to identify opportunities for improving diversity and inclusivity.
- Ensure equal opportunities and fair treatment for all staff, regardless of gender, ethnicity, or background**.**
Leadership and Team Management:
- Provide leadership, guidance, and mentorship to the HR team, fostering a collaborative and high-performance work culture.
- Manage, motivate, and develop HR staff, ensuring clear roles, responsibilities, and performance expectations.
- Build strong relationships and partnerships with other departments to support HR initiatives and organizational objectives
Implementation and Management of HRMIS
- Lead the implementation and integration of Human Resource Management Information Systems (HRMIS) across the organization.
- Ensure the implementation and maintenance of the HR Management Information System (HRMIS) and ensuring accurate data management and reporting capabilities and ensure that HRMIS is utilized efficiently to support various HR functions.
- Develop policies and procedures for data entry, maintenance, and security within HRMIS and train HR staff and end-users on the functionality and best practices of HRMIS.
- Continuously evaluate HRMIS effectiveness, identify areas for improvement, and implement enhancements as needed and ensure data accuracy, integrity, and compliance with relevant regulations and standards.
PERSON SPECIFICATION
Education & Professional Qualification
The position holder should hold a Master degree in Human Resources Management, Psychology, Social Science or Business – related subjects.
Work Experience
Minimum of 8 year’s proven experience in the relevant field, including at least 3 years in senior-level role with national and international organisations.
Professional Skills, Competencies, Values and Attitudes
Afghanaid is in search of a reliable and proactive team leader, demonstrating strong initiative, judgment, and adaptability. The ideal candidate should possess excellent communication, organizational, and interpersonal skills, along with proficient decision-making abilities and expertise in financial management and reporting. Specifically, the individual in this role should also exhibit the following attributes:
- Ability to think strategically, plan effectively, set priorities, work autonomously, work under pressure and meet tight deadlines
- Proficient in presentation, reporting, people management and with strong skills in document layout for diverse audiences.
- Exceptional conceptual and analytical abilities, adept at distilling key ideas with clarity.
- Excellent communication skills, capable of persuasively presenting ideas and influencing others diplomatically.
- Demonstrates personal integrity, initiative, and drive to achieve results in a fast-paced environment.
- Outgoing personality with cultural sensitivity, able to build trust and manage relationships with stakeholders.
- Flexible and dynamic, adept at creatively solving problems and managing challenging situations.
- Committed to continuous learning and professional development, aligned with Afghanaid’s vision and mission.
- Cultural sensitivity and ability to work in diverse multi-cultural environment
- Proficient in HRMIS software and office applications, with awareness of personal strengths and weaknesses.
- Skilled in managing conflicting priorities in personal workload
- Display considerable initiative and independence with the ability to take the lead without additional support
- Highly flexible in style with the ability to produce creative and pragmatic solutions to complex HR problems.
- Ability to build effective working relationships, both internally and externally with people at all levels
- Commitment to building Afghanaid’s agility and growing its reputation
- Fluency in written and spoken English and Dari/Pashto
Desirable
- Master’s degree in Human Resources Management
Other Information
Afghanaid’s core values are creativity, fairness and honesty. Our staff are passionate about and proud to work at Afghanaid. Teamwork is fundamental to our standards and demonstrated by taking initiative, assisting others and taking on additional responsibilities and tasks if necessary. We are results driven, committed and motivated to achieve targets and take accountability for our own actions.
Our remuneration and benefits package is competitive with other similar organisations.
This position presents an excellent opportunity for someone who has the ambition and determination to move up in their career.
How to apply
Please submit your covering letter and your CV, by no later than 28 Sep 2024 to vacancies@afghanaid.org.uk ; including your name, vacancy number and the job title in the subject line. Your covering letter should be no more than 1 standard A4 page in length and explain how you meet the essential and desirable position requirements and why you feel you would be a suitable candidate for this role. Your CV should be no more than 4 pages and include 3 professional references including your current employer. The precision and style with which you present yourself in your covering letter and CV will be given significant weight in short listing candidates. Application with no proper subject (requested above) or submitted after the deadline will not be considered. Due to the high volume of applications, we receive, we are unable to respond to every application. If you have not heard from us within 2 weeks of the deadline, then you have not been successful for shortlisting.
Note: We are committed to fostering an inclusive workplace and individuals with disabilities are highly encouraged to apply for this position.
Only female candidates should apply for this position.
