Data Procurement Officer ( Job Number: 16172 )

Application Closing Date: 28-05-2023, 9:59:00 PM

The Organisation for Economic Co-operation and Development ( OECD ) is an international organisation comprised of 38 member countries, that works to build better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world. Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting.

The International Energy Agency (IEA) is an intergovernmental organisation committed to advancing security of energy supply, economic growth and environmental sustainability through energy policy co-operation. The IEA operates as an autonomous body within the framework of the Organisation for Economic Co-operation and Development (OECD). Both the OECD and the IEA seek opportunities to work with an increasing number of non-members of growing importance to the world economy (countries beyond IEA). The Agency aims to foster the contribution of the energy sector to economic development and environmental sustainability across the globe.

As a core component of its mandate, the IEA Energy Data Centre (EDC) is responsible for collecting and disseminating a broad portfolio of energy statistics to monitor developments in the energy sector and to provide to its Members and beyond a sound basis for policy decisions. To support the on-going modernisation of its data strategy, the IEA seeks a Data Procurement Officer to handle knowledge management, research and reference procurement needs across the IEA.

The selected candidate will report to the Head of the Data Development and Support Unit (DDS) of the Energy Data Centre (EDC), and work with a team of enthusiastic professionals in a multicultural, dynamic and busy environment.

Main Responsibilities

Data Procurement

•  Act as the IEA’s contact point for data and information sourcing and procurement. Evaluate existing subscriptions to avoid unnecessary purchasing and, where there are gaps, research and advise IEA staff on external data and information sources of relevance to the work of the IEA.
•  In accordance with OECD Financial Statutes, and in consultation and coordination with the IEA legal office and the OECD’s Corporate Procurement Group, plan and guide IEA colleagues on their information and data procurement strategy. Contribute to all stages of the procurement process for information and data products, including by evaluating technical and commercial aspects of proposals and bids, negotiating such aspects with suppliers to achieve Value for Money and address IEA needs, and liaising with the IEA legal office to implement contractual documentation.
•  Depending on the amount of expenditure, draft market consultation and/or Call for Tender documentation and documentation for consideration by the OECD Procurement Board (PB), and participate in PB meetings.
•  Contribute to the OECD Statistics and Data Directorate (SDD) Community of Practice on commercial databases (and communicate relevant information to policy analysts).
•  Manage the data/information procurement budget in coordination with the IEA Finance Unit.
•  Provide administrative support to data scientists and statisticians in EDC with respect to the population of the data warehouse with relevant commercial data products.
•  In liaison with the IEA legal office, ensure that data and information users are made aware of their contractual rights and obligations regarding data access, storage, usage and data protection issues, negotiate with suppliers ad hoc usage rights, assist with compliance reminders, ongoing monitoring of usage compliance and any supplier queries and documentation in such respect.

Other Knowledge Management

•  Manage the IEA reference and documentation resources, including publications, reviews, journals and other reference materials.
•  Manage subscriptions to trade publications and user access and usage rights.
•  Handle reference requests and materials across the IEA.
•  Keep up-to-date lists of all access details for subscriptions and websites.

Ideal Candidate Profile

Academic Background

•  A university degree in a relevant area such as knowledge and information resource management, Finance, Law, Economics, Business Administration or in other related areas.

Professional Background

•  At least 3 years experience in procurement of information and knowledge subscriptions and resource/reference management systems.
•  Proven ability to multi-task, work autonomously and manage multiple complex projects successfully.
•  Experience in preparing contractual/purchasing documentation, contracts management and documentation for competitive procurement processes would be an advantage.
•  Experience working with data providers and ability to maintain and strengthen good relationships.

Tools

•  Very good computer literacy. Experience with bibliographic catalogue software, content management systems. Understanding of coding languages would be an advantage.
•  Excellent knowledge of M365, in particular Excel. An understanding of finance and procurement tools e.g. SAP or SRM would be an advantage.

Languages

•  Excellent knowledge of written and spoken English; working knowledge of other languages would be an advantage.

Core Competencies

•  Please refer to the level 2 indicators of the OECD Core Competencies .

Contract Duration

•  A 13-month fixed term appointment, with the possibility of renewal.

What the OECD offers

•  Monthly base salary starting from 5 136 EUR, plus allowances based on eligibility, exempt of French income tax.
•  Please note, the appointment may be made at a lower grade based on the qualifications and professional experience of the selected applicant; the duties and responsibilities assigned will be adjusted accordingly.
•  Click here to learn more about what we offer and why the OECD is a great place to work.
•  Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD, our workplace environment and many other policies supporting staff in their daily life.

Selection process

•  Long-listed candidates may be invited to an online self-recorded video interview around early-June and to panel interviews planned around the end of June/early July.
•  Please note that our Rules and Regulations stipulate that the mandatory retirement age is 65.

The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD member countries , irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities.

The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.