Associate Institutional Coordination Officer / 230353, Manila At Asian Development Bank (ADB)

Closing date: Thursday, 29 June 2023

Reference Number: 230353

Position Level: NS 1

Department: Budget, People, and Management Systems Department

Division: Office of the Director General, BPMSD

Location: Asian Development Bank Headquarters

Date Posted: Thursday, June 15, 2023

Closing Date: Thursday, June 29, 2023 11:59 p.m. (2359 Manila Time, 0800 GMT)

OverviewAsian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.

ADB only hires nationals of its 68 members.The position is assigned in the Office of the Director General (BPOD) within the Budget, People, and Management Systems Department (BPMSD). BPMSD provides operational support to ADB on areas of position management, recruitment and selection, HR business partnering, HR operations administration including HR systems and analytics, reward management, talent management, learning and development, and ADB budget management. BPOD provides overall planning, coordination, and communications for BPMSD, as well as leads the department’s IT systems, data analytics, and reporting agenda. BPOD is also the primary interface to the President’s Office and the Board of Directors.Job PurposeThe Associate Institutional Coordination Officer will work closely with the Institutional Coordination Specialist to provide advice/support on the full range of HR and budget management to support Heads of Departments (HODs) and Senior Directors of client departments/offices to optimize staff and budget resources. He/she will support and monitor the implementation and optimal use of the budgetary, staffing actions, and other administrative functions. The position will report to Advisor, BPOD or designated International Staff. Responsibilities

  •  Assists the Institutional Coordination Specialist in activities related to the implementation of the new operating model, specifically on staff transition to the new organizational structure and adoption of new and/or updated policies, programs, and initiatives in the client departments.
  •  Supports in monitoring and consolidating the department’s human resources requirements. Independently liaises with relevant BPMSD staff on human resource initiatives, including recruitment, staff movement/out posting, promotion reviews, diversity and inclusion, staff learning (including external learning), performance management, young professional program, secondment, short-term assignment, etc.
  •  Facilitates and tracks preparation of recommendations for staff’s confirmation, end of fixed term appointment, end of field office assignment, transfer, redesignation, and outposting.
  •  Gathers and analyzes data needed for the preparation of the annual workforce analysis. Analyzes data on human and budget resources and recommends appropriate actions to ensure optimization of human and financial resources.
  •  Acts as the client department’s departmental budget coordinator and supports the Institutional Coordinator Specialist/Officer and department management team in the preparation of budget proposal. Acts as alternate budget focal in the absence of the Senior Institutional Coordination Officer.
  •  Supports the Institutional Coordinator Officer for the department’s office space requirements and allocations.
  •  Provides back-up support for the Institutional Coordination Analyst.
  •  Performs other tasks as assigned and reflected in the incumbent’s workplan


Relevant Experience & Requirements

  •  Bachelor’s degree in human resources, economics, business administration, or related fields.
  •  At least 6 years of relevant professional experience.
  •  Demonstrates knowledge and understanding of HR and budget processes and procedures.
  •  Able to undertake background research and analysis on difficult but well-defined tasks, collect and organize required data and information, and prepare notes, papers and sections of reports.
  •  In-depth understanding of the interactions between different work areas and relevant workflows and their purposes.
  •  Good analytical thinking with ability to make simple causal links, pro-and-con lists and analyses to reach a decision; and set priorities for tasks in order of importance.
  •  Able to liaise and work effectively with other staff within own work location and with other colleagues
  •  Excellent oral and written communication skills in English.

Please refer to the link for ADB Competency Framework for National Staff 1.

General ConsiderationsThe selected candidate, if new to ADB, is appointed for an initial term of 3 years. ADB offers competitive remuneration and a comprehensive benefits package. Actual appointment salary will be based on ADB’s standards and computation, taking into account the selected individual’s qualifications and experience. ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply. Please note that the actual level and salary will be based on qualifications of the selected candidate.


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