Administrative & Supply Assistant (GS 5), FT ,#121206, Kingston, Jamaica, (Jamaican Nationals Only)
Job no: 557340
Position type: Fixed Term Appointment
Location: Jamaica Division/Equivalent: Latin America and Caribbean Regional Off
School/Unit: Jamaica
Department/Office: Kingston, Jamaica
Categories: Administration
Location of Assignment: Kingston, Jamaica
Type : Fixed Term
Anticipated Start Date: September 1, 2023
UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
For every child, commitment
How can you make a difference?
Administrative and Supply Assistant GS-5 Dec 22.pdf
Under the supervision and guidance of the Operations Officer, the Administrative and Supply Assistant is responsible for executing a broad variety of routine tasks and some specialized for the respective section. The candidate will be required to have thorough knowledge of UNICEF administrative procedures, processes and policies This will involve the following key activities:-
- Human Resource
- Office Planning & Project Management
- Procurement
- Supplies/Equipment
- Communication & Workflow
- Calendar/Meetings/Correspondence Management
- Events/Logistics
- Travel
- Invoice Processing
How can you make a difference?
The scope of key results extends beyond small, discrete teams to impact support services of larger, more complex organizational structures. S/He supports the supervisor in the compilation and coordination of work products, ensuring deadlines are met and that established rules and procedures are followed. The work is standardized; yet the incumbent must apply a good knowledge of guidelines, to operationally support the Division/Office. Key performance indicators go beyond the timeliness and accuracy of work to include planning and organizing the work of the team.
To qualify as an advocate for every child you will have…
- Successful completion of secondary education is required, preferably supplemented by technical or university education related to the field of work.
- A minimum of 5 years of relevant administrative or clerical work experience is required.
- Developing country work experience and/or familiarity with emergency is considered an asset
- Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.
For every Child, you demonstrate…
UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: https://uni.cf/UNICEFValues
UNICEF competencies required for this post are…
(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.
During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.
UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements. UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.
Remarks:
UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable candidates with disability as well as male candidates are encouraged to apply.
Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.
Advertised: Jul 05 2023 SA Pacific Standard Time
Application close: Jul 19 2023 SA Pacific Standard Time
Back to list
- Closes Jul 19 2023Administrative & Supply Assistant (GS 5), FT ,#121206, Kingston, Jamaica, (Jamaican Nationals Only) in Jamaica
UNICEF Jamaica seeks the services of a very committed and experienced professional who has strong passion to make a difference for children. She/he will provide administrative support to the Operations team by executing a wide range of routine and some specialized task including but not limited to human resource, project implementation, logistics, procurement and invoice processing.
